Executive Assistant
Located: Blended working - working flexibly with time split between the Pioneering Care Centre in Newton Aycliffe and working remotely from home.
Scale/Salary: Band 5, Point 9, £20,721 per annum pro-rata
Hours: 22 hours per week (Monday, Thursday and Friday)
Key Role
To assist the Chief Executive’s Personal Assistant (PA) and be the first point of contact for the Chief Executive and Executive Team. Proactively assisting to manage the Executive Team workload.
Providing support to the Chief Executive and members of the Executive Team with organisation, scheduling, correspondence, human resources, and meetings.
To support the provision of a comprehensive executive administrative support service to including deadline compliance and developing/retaining important documents and files.
Undertaking research and completing time limited tasks as directed by the relevant Executive Lead.
Assisting the Operations Manager to ensure organisational compliance.
To work flexibly and support the work of the Executive Leadership Team in pursuit of the aspirations detailed in PCP’s Strategic Plan.
Job Description
- Providing support to the Chief Executive and Executive Team in delivering the overall organisational objectives, including carrying out background research, projects and producing internal reports or presenting finding as required.
- Preparing papers for meetings required including agendas, supporting research for meetings, and taking accurate action focused minutes during meetings.
- Ensuring all correspondence and relevant materials are produced in a timely and accurate manner.
- Assisting with reviews of key governing documents and taking a lead in ensuring these are regularly evaluated, updated and remain current and fit for purpose.
- Providing comprehensive diary management, controlling access to the Chief Executive and Executive Team, including responding to requests for meetings, appointments and calls whilst ensuring effective time management.
- Supporting overall marketing and communications including:
- preparing executive communications including e-bulletins and trustee updates;
- ensuing the Chief Executive and Executive Team have a strong and effective social media presence;
- drafting updates and blog content; and
- supporting the planning of events, conferences, fundraisers and activities to positively promote the charitable aims of PCP.
- Supporting the PA with Companies House and Charity Commission compliance through the preparation of relevant documents and completion of returns.
- Providing responsive communications including taking/screening calls, responding to emails and interfacing with clients.
- Liaising with clients and business guests, providing hospitality and refreshments whilst ensuring a courteous meet and greet service for all visitors.
- Arranging training and other events as required by the Senior Management Team or Board.
- Maintaining an organised filing system of paper and electronic documents.
- Effectively scheduling external meetings and appointments including managing travel arrangements and itineraries.
- Booking business travel arrangements and accommodation for senior managers or Trustees.
- Providing general administrative support, including generating documents, taking confidential notes of ad-hoc meetings, preparing mileage/claims and adhering to PCP’s procedures.
- Upholding a strict level of confidentiality.
Contact
HR
01325 321234
hr@pcp.uk.net
The closing date for this job is 27 August 2021 - 12:00pm.