We are here to support, promote and develop voluntary and community action in Middlesbrough

Volunteers Co-ordinator Forum

We organise a virtual volunteer co-ordinators meeting once a month, providing an online, networking and learning opportunity designed to bring volunteer co-ordinators from Middlesbrough together to connect and share, learn with and from each other as well as develop best practices for engaging volunteers.

Summary of previous meetings (most recent first):

December 2021: This was a long-due catch-up where we discussed a lot of things including a reflection on the last year, achievements as well as disappointments. As this was a reboot of the forum, we also spoke about what we wanted to get out of the forum. Here are a few suggestions:

  • Connections, networking, and sharing experiences
  • Get an idea about what other people are doing
  • Inform others about what your organisation is doing
  • Become aware of opportunities
  • Share best practice
  • Best to hold a forum once in two months

Some of the participants shared the issues they are having with recruiting and managing volunteers especially because of the pandemic. We agreed to use this forum to help each other and one of the ideas we explored was sharing volunteers as well as the concept of a volunteer passport that will make it easy for volunteers to move between organisations.

My Sisters Place have agreed that they facilitate a small workshop on the ‘ASK ME’ project to help us understand domestic violence and how to respond to survivors. Another topic identified for a future session is information on storytelling as a way of capturing volunteering impact.

20 October 2020:  Nicholas Alogba, volunteer lead from Rugby League World Cup joined us to talk about the event coming to Tees valley, volunteering opportunities that the event brings as well as legacy plans. Click here for the Rugby League presentation.

Objectives of the Rugby League volunteering programme:

  • Deploy a team of world class volunteers to deliver the biggest and best RLWC
  • Engage new and diverse audience of volunteers into Rugby League
  • To deliver an inclusive, diverse and accessible volunteer programme

We also had a chat about 2 recent reports with insights into volunteering: Kruger Report and MoVE Report. There was a discussion on some of the highlight of the reports and ways in which we can adapt our volunteering offer to connect with emerging needs. Click here for the presentation.

15 September 2020: There was a catch up about where the organisations were in terms of their volunteer programme and how they were coping with the COVID 19 situation. Discussion on topics including bringing back volunteers safely, health assessment of volunteers, use of facemasks, changing nature of volunteering also followed by some interesting insights from the participants. Click here for the meeting notes.

10 June 2020: The discussion looked at whether organisations were making any plans to bring back their volunteers and what preparations were they making. They were encourage to follow CIPD guidance. The need for new risk assessments was broached as part of a new volunteer handbook and organisations were asked to check their insurance details going forward. There was a discussion on volunteering safely following NVCO guidelines and a reminder that mental health issues should be addressed as an ongoing concern.


26 May 2020:  There was a discussion about safe ways in which volunteers can be brought back and the issue of keeping volunteers engaged and motivated was highlighted. Participants shared ways in which they are keeping in touch with their volunteers. A few safegaurding scenarios were discussed and views were exchanged about ways in which such situations can be approached with some focus on what activities come under regulated activity. Information about Volunteer Week  as well as MVDA's current volunteering opportunities webpage that listed COVID-19 opportunities as well as remote ones was shared. Opinon about establishing an online forum for volunteer co-ordinaors using tools such as Slack or Trello was sought. It was also agreed that it would be good to rotate days for organising the virtual meeting to enable more people to participate.